Why not have a single piece of software that comes embedded with reporting and analytics features? The best office automation products now come equipped with this feature as part of their fundamental offering. Data is the ultimate decision-maker, and it’s important for your business to compare a process’ history, its speed, the outcome quality, etc.Īdopting another software to measure your workflow data is time-consuming and unnecessary. How do you know if your office automation is yielding results? You can’t just evaluate process performance based on how happy your team is. When doing an evaluation, see what kind of pre-integrations the office automation software provides, or if it takes advantage of connecting to a tool like Zapier to open access to thousands of other cloud tools. If it doesn’t, you are stuck pushing data around from one system to another. Of all the software out there, office automation should be the easiest to integrate with your other tools. When you’re reliant on so many systems, you need a tool that doesn’t just keep to itself. You’ve got your internal database, a CRM, a marketing automation tool, and your financial software, and that’s just for starters. Office automation software isn’t the only thing you are running. If you use an office automation tool like Kissflow Workflow, then Greg can go over the marketing plan on his mobile from his hotel lobby in Peru and give his nod before he goes on to take selfies with the llamas. You should be able to run your core processes from a secure cloud and never have to worry about where your data is or who is protecting it. Your marketing campaign can’t be delayed a day just because you need to wait for Greg to get back from his vacation in Machu Picchu. Whether you have remote workers or you just want to check in while waiting for a flight, the office automation tool you choose should work just as smoothly on someone’s phone while on a trip to China as it does on a PC at the main office. Your office is mobile, and all your tools should be too. It should instead aid your teams to strengthen the existing processes. How easy is it? Can you intuitively create the sequence of tasks needed to finish a process? If you can’t figure it out within the first five minutes, you need to move on to the next option.Ī piece of software shouldn’t determine how your business should set its operations. When you sit down to trial an office automation tool, start off by making your own workflows. However, a modern office automation system should start with the business user in mind, not the coder. So, as workflow software evolved, it assumed the people using it would be programmers as well. Easy workflow designerĬreating workflows used to be the domain of hard-core system coders. The 5 Essentials of Office Automation Tools 1. If you are looking for an office automation solution that can take your company workflows to the next level, don’t settle for anything that doesn’t have these five essentials. Office automation adds efficiency to your workflows, but you need to look beyond emails and digital forms to really embrace it. It optimizes and automates existing business processes and procedures. These tools help organizations collect, manage, and analyze securely to accomplish everyday tasks and processes. What is an office automation system?Īn office automation system is a tool that enables data to move from one system to another on its own without human intervention and inaccuracies. Handling work electronically doesn’t mean your office is automated. It just means that instead of pushing around the paper, you are pushing around data. Using online forms and sending Google Calendar invites might mean that you’ve ditched a lot of paper, but it doesn’t mean you are automated. Many businesses think that they have attained office automation nirvana simply by going paperless.īut office automation is a different ballgame altogether. Emails have replaced memos, shared drives have done away with filing cabinets, and biometrics have taken over employee timesheet stamping. Technology has made a serious impact on the daily work of office administration. It is the process of using an automation tool to create, collect, store, analyze, and share confidential office data that is required to accomplish basic day-to-day routine tasks and processes effectively. Office automation is the process of watching data flow around on its own without any human intervention, inaccuracies, and errors.
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